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Since the adoption of the 2014 F&W Program in October 2014, the Council staff (State and Central) has been working with Bonneville staff, Asset Management Subcommittee,  Independent Economic Analysis Board (IEAB), Fish Screening Oversight Committee (FSOC), Fish and Wildlife managers, Cost Savings Workgroup, and independent contractors to develop a strategic plan to ensure the longevity and integrity of the Programs past investments

Hatchery site visits and assessments were completed in 2017 for the Programs 14 hatcheries by HDR, McMillen and Bonneville engineers.

Mission critical elements identified during the hatchery site visits and assessments for the Program hatcheries were successfully addressed in early 2017 and were addressed either through the cost savings and Accord funds.

On August 15, 2017 the Fish and Wildlife Committee endorsed the recommendation of the O&M Sub-committee of $486,965 in cost savings funds for Fiscal Year 2018 to address essential maintenance and improvement needs for hatcheries and priority non-recurring maintenance needs associated with the Program’s fish screens.

On March 14, 2018 the Council supported the recommendations of the O&M Subcommittee and Fish and Wildlife Committee for non-routine maintenance for fish screens and hatcheries in FY2019 and FY2020 at $589,386 and $497,475, respectively, with cost savings funds.

The Asset Management Subcommittee met on August 13, 2018 and supported the outline of the Asset Management Strategic Plan and the proposed funding approach to address non-recurring maintenance needs to ensure the longevity and integrity of the Programs past investments. On August 14, 2018 the funding approach (i.e., BOG and Cost Savings) was taken to the Fish and Wildlife Committee for support. Based on this direction the full plan was taken and presented to the Fish and Wildlife Committee on September 11, 2018.   

On October 10, 2018 the Asset Management Strategic Plan was presented  and recommended by the Council.  The Council recommended the need to confirm the approach and see how implementation has proceeded over the next two years and confirm how the Plan has transitioned to implementation prior to 2021 actions.  In addition, an annual update to the Council on accomplishments to date would be beneficial.  Though the funding option was defined and supported the Council would like to establish discussions with Bonneville to explore the development of an endowment fund that could be used to fund the Plan.  Based on the presentation the Fish and Wildlife Committee supported the Plan being brought to the Council based on these additional items.

Background

The 2014 Fish and Wildlife Program included an investment strategy ( Part Six, Section II ; and Appendix P ). Within this strategy long-term maintenance of past investments was prioritized as the highest Program priorities. Adequate funding for operation and maintenance will ensure that existing Program funded infrastructure remains properly functioning, and will not only continue to benefit the fish and wildlife in the basin, but will continue to help Bonneville meet its mitigation requirements.

There are several types (categories, see below) of program-funded projects that require a long-term financial maintenance plan to ensure their longevity and integrity, including fish screens, fishways and traps, hatcheries, and lands.

Since the adoption of the 2014 F&W Program in October 2014, the Council and Bonneville staff has been working with the O&M Sub-Committee, Independent Economic Analysis Board (IEAB), Fish Screening Oversight Committee(FSOC), Fish and Wildlife managers, HDR Engineering Inc., and QW Consulting to develop a long-term O&M strategic plan to ensure the longevity and integrity of the Programs past investments. 

As the O&M Subcommittee works through the development of the O&M Strategic Plan, several issues have been identified that need to be further discussed, tracked, or possibly incorporated into the final strategic plan, including:

The importance of regular maintenancePublic and fish and wildlife manager reviewLink to the Principles of the ProgramNew facilities will need to address the outcomes and be incorporated into the long-term strategic plan.The inherent overlap with the principles embedded in the cost saving and adaptive management sections of the recently adopted Fish and Wildlife ProgramIncorporation of decommissioning costs as part of the long-term planNeed to identify the party or parties responsible for O&MLegal discussion/obligation for Bonneville to pay the O&M, and the importance to initiate shifting the responsibility if appropriate Asset Management Program 

The Asset Management Program is a tool intended to provide a mechanism to achieve a long-term maintenance, rehabilitation, and replacement plan for Program investments. The approach is based on similar assessment processes Bonneville uses for the maintenance of transmission and hydro facility assets.

Phase 1:  Asset InventoryShared understanding of definitions (O&M, non-recurring maintenance, etc.)Standardized dataClarity on roles and responsibilitiesPhase 2: Condition AssessmentSafety – compliance – conditionPhase 3: PrioritizationProgram criticality and conditionPhase 4: Strategic PlanningPlanning – funding – transitionCategories of the O&M Strategic PlanArtificial Production Programs 

Phase 1 of the Council’s O&M Strategic Plan process currently includes 14 facility/programs involving 23 ongoing Program projects

Phase II of the process began in March 2016.  The consulting firm HDR Engineering Inc . was hired in March to conduct the assessments associated with the Programs hatcheries. 

Decision letter  regarding O&M needs for 2019 and 2020, Attachment 1 and 2  (Jan 2018) Email  regarding priority hatchery essential O&M needs (Aug 2017) Mission Critical letter  (Feb 2017) Regional thank you letter (Jan 2017) Mission Critical letter (Jan 2017)Notification letter  sent to operators of the 14 facility/programs about Phase II (April 2016)Fish Screens  Fish Screen Oversight Committee

Fish Screen Oversight Committee (FSOC) facilitating the development of the screen inventory (including Phase II information) and compiled an initial inventory of screens across the four states.  This exercise showed discrepancies between the inventory and data from Pisces (Bonneville contract management system).  QW Consulting LLC was hired to work with FSOC members reconciling screen inventory with data from Pisces. Finalization of screen inventory currently is transitioning to determine Program history and future role with identified screens (Phase 1 and II) 

Decision letter  regarding O&M needs for 2019 and 2020, Attachment 1 and 2  (Jan 2018) Email regarding non-recurring maintenance priority needs (Aug 2017)Lands 

This category focuses on lands that are influenced by settlements.

Currently Bonneville is conducting an inventory and compliance monitoring and  for lands in the Program, through either fee-title acquisition or permanent conservation easements (over 700,000 acres) (Phase I).  Restoration and maintenance activities continue after acquisition to enhance and maintain conservation values, including use of stewardship funds (first piloted in the Willamette and for estuary projects). Settlement agreements to date:

Montana Wildlife SettlementDworshak Wildlife SettlementWashington Interim Wildlife AgreementWillamette Wildlife AgreementSouthern Idaho Wildlife AgreementTopics  Fish and wildlife Tags  O&M Resources

Long-Term Cost Planning for the Fish and Wildlife Program ( IEAB 2015-1

MeetingsFish and Wildlife Committee Meetings September 2018 August 2018 January 2018 August 2017 February 2017 January 2017 August 2015 June 2015 February 2015 January 2015 December 2014 Council Meetings November 2019 October 2018 November 2017 October 2017 September 2016 May 2016 April 2015 Subcommittee Meetings June 2019 August 2018 January 2018 August 2017 July 2017 Memo on O&M Strategic Plan activities for summer 2017April 2017  Agenda ,   Mission-critical elements February 2017 January 2017 January 2016 Aug 2015 July 2015  Update  from subcommittee ChairJune 2015 Agenda , Program Facilities , and  Timeline Sign up for our Newsletter
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